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Office Manager - Glasgow - City Centre

Support
Ref: 112 Date Posted: Wednesday 07 Feb 2018
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Now that we have embedded into our new global HQ the requirements for managing the office have evolved, particularly with an in-house bar to manage and events to cater for. As a result we are adding a new Office Manager role to the team which will act as a key point of contact for all office management related activities as well as providing additional administrative support. Sitting within the HR structure this role will have line management responsibilities for the Office Coordinators as well as working closely with the Company Driver and Executive Assistants.

 

 

Reporting to the HR Advisor, key responsibilities for this role include:

 

  • Key contact for all office management related activity including:

    - Oversee Reception duties carried out by Office Co-ordinators (mail, receiving visitors, stationery etc.)

    - Management of office supplies and general office equipment (photocopiers, printers etc.)

    - Liaising with our Health & Safety team, and acting as point of contact on the site, to ensure the maintenance of a safe working environment including coordinating firewardens, first aiders etc

    - Point of contact for security related issues

    - Responsible for managing facilities requests such as additional desks and air conditioning

    - Liaise with building maintenance contractors

    - Attend quarterly tenants meeting with the factors

    - Liaise with cleaning contractors

  • Preparing documents, reports and presentation materials

  • Main point of contact for events at Edrington HQ

  • Responsible for managing events from start to finish, or ensuring appropriate cover as required

  • Working with all Executive Assistants and brand teams to ensure event requirements are facilitated and the appropriate resources acquired

  • Diary Management – liaising with Office Co-ordinators to manage room bookings

  • Ensure appropriate rooms are utilised to meet the requirements of the host(s)

  • Liaise with external contractors and suppliers to ensure efficient provision of required resources and services.This includes the catering, furniture supplies, bar staff and housekeeping

 

The successful applicant will be an experienced team leader with excellent communication, administration, organisation and prioritisation skills. They should have strong attention to detail, be able to work autonomously and have an ability to develop, implement and evaluate new business processes within a dynamic business environment.

 



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