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Sample Room Assistant - The Macallan - Craigellachie

The Macallan - Operations
Ref: 115 Date Posted: Monday 22 Jan 2018
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A new role has become available to support the Macallan team as we build our whisky making capabilities. The Whisky Room Assistant is a role design to support the smooth running of operations within the Macallan Whisky Mastery team. The Macallan Whisky room handles hundreds of samples every week.  This role will assist in the organisation of these samples to allow the whisky makers to work in a compliant and efficient manner.


Reporting to the Whisky Maker, key responsibilities include:


  • Scanning samples and batches into EDFSS (Edrington Duty Free Sample system)
  • Checking of sample movements from Sample team into the Whisky room
  • Scanning passed operations into EDFSS
  • Setting up samples for nosing
  • Labelling sample bottles
  • Entering tint (colour) information and quality assessments into TESS
  • Tipping samples to keg and completing HMRC paperwork for SR operations and sample requests
  • Assist with cleaning and bottle recycling
  • Creating composite samples, including labelling and setting up samples.
  • Setting up weekly vatting session.


Scope of decision Making -

  • Decide which samples take priority for labelling to ensure the whisky makers have a constant supply of spirit to nose.
  • Ability to prioritise your workload to keep all sample room processes running smoothly.
  • Know when to chase up composite samples from warehousing to ensure tanker despatch deadlines are met.
  • Decide when to tip operations which have been passed to ensure a constant and timely supply of clean bottles.
  • Decide when stocks of all sizes of sample bottles are running too low to give enough time to order new stocks when necessary.


The successful applicant will be have a comprehensive understanding of HMRC and overall compliance. They will have a general computer literacy and a willingness to develop these skills. Good knowledge of the whisky making process is essential, specifically for The Macallan. The job holder will have excellent attention to detail and the ability to handle large quantities of samples and data methodically and accurately.


This is a fantastic opportunity to get for someone who is interested in starting a career in whisky making.

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